Hosting Your Speakers And Worship Leaders, Part Two

In our last post we discussed the importance of communication between the host group and conference speakers and worship leaders. Communication before, during and even after the event is vital.

In talking with a few worship leaders and speakers recently, they shared a few other important factors that make a better conference experience for them. Here are a few general suggestions:

  • “Make them feel at home. The road can be tiring. A nice green room can help the band relax. Ask them their favorite snack foods/drinks, and set up an atmosphere that is relaxing. A well-rested worship leader/band will be more focused to lead. Enlist those who have the gift of hospitality to serve in this area. – Chris, Worship Leader
  • “One thing that is nice as a speaker is to have a private place to stay. While it is nice to visit with folks, there is an unspoken expectation to visit for a long time when staying as a guest in someone’s home. This really applies when the event is more than just overnight.” – Sam, Conference Speaker
  • Great speakers/Great worship! If you have those two things people will come again for sure! – Gerald, Worship Leader

In addition, looking specifically at the technical side of the conference, here are a few tips from seasoned worship leaders:

  1. “Whether big or small events, I always send out a rider and stage plot for the band. Many times I’ve shown up to lead a weekend and the stage is nowhere near set the way I’ve planned. Either there aren’t enough microphones, monitor mixes, power supplies, etc. It’s not the best way to kick off the weekend when a simple phone call or email from those hosting could have been sent suggesting other ways to set things up or just saying ‘we can’t accommodate you in this certain way but here’s what we can do’.” – Jordon, Worship Leader
  2. “Have a knowledgeable production staff. First, it starts with making sure sound, lighting and video elements are the best you can provide. Spend the time and money in bringing in great production if your church or event venue is not equipped for a band. People are aware of band sound, and it can be a distraction to worship if not done right. The people running these elements should be knowledgeable of running sound for a band and desire to serve the band and Jesus through that position.” – Chris, Worship Leader

By hosting your platform guests well, you can give them a more relaxed environment, thus providing them more opportunities to interact with conference attendants, feel more confident on stage and possibly help them want to return for future events!