Hosting a Movie Night

Simple can be fun.  Not every event you hold has to be a feat to plan and execute.  While there are times and places for large scale productions, sometimes a relaxing evening for your guests after a day of conference sessions can be just the thing they need to unwind.  Consider hosting a late-night movie for a time of relaxation and fun.  (In addition to offering this as a late night option, you can also plan a movie night as a simple, stand-alone event.)

Here are a few things to keep in mind when planning a movie night:

  1. Know your audience. It can be tricky to pick a movie for a group of people.  If you are hosting a women’s retreat, it’s probably not best to choose an action based movie.  If hosting a men’s retreat, a romantic comedy is unlikely to draw a crowd.  While you won’t be able to please everyone, pick something age-appropriate and group-appropriate.  It can be hard to draw a line at what movie rating you will hold to, but knowing your audience and the purpose for your retreat can give you a better grasp on where to land.  Two good websites for movie reviews are and
  2. Keep it legal. Have you ever read the copyright warning shown at the beginning of a movie?  Movies are typically for private use.  You have to obtain permission to show a movie in a group-setting.  Christian Video Licensing International ( is a great website offering copyright coverage for thousands of movies.  For minimal fees, you can show movies at your event without fear of copyright infringement.
  3. Know your venue. Hosting a movie night for a group is not the same as hosting a movie night at your home.  Think big, as in a big screen and big sound.  A simple TV will not suffice.  Work with your venue on a larger projection system and sound system for an impressive movie experience.  In addition, think about seating for your guests.  While you may not be able to bring in couches or large floor pillows, you can still make sure the chairs are padded and arranged in an inviting fashion.  (If possible, hold a contest where the winner gets to sit in a recliner you bring in for the event!)
  4. Kick it off with great snacks. When I think of going to see a movie, popcorn is first on my mind.  Include a popcorn bar with various toppings and mix-ins.  If you have access to a popcorn machine, this will provide a more theater-like atmosphere, but don’t be afraid to pull out the big bags of pre-popped popcorn if that will make things easier for you!  Other snacks could include candy, sodas, pretzels, chips and salsa and more.

By incorporating an evening movie option in your event, you can provide guests with a chance to sit back and relax for a bit.  It doesn’t have to be fancy, but it does need to be well-executed.  You can make it as elaborate as you desire, but in the end, guests will remember the time they had to share a laugh and unwind after a full day of conference gatherings.  Other than set-up and clean-up, there isn’t much you should have to do in between (except enjoy a bag of popcorn), which is a huge plus for you as an event planner!