Bright Ideas, Socia Media Usage and 7 Ways To Promote Your Next Meeting

Here at MinistryServingMinistry, we are constantly on the lookout for content we believe may be helpful to our readers. Each month we update the Resources page on our website with current material. Below is a list of what we’ve added in May:

Marketing/Promotion

Social Media Usage by Meeting Planners– Are you the only one who feels crazed every minute of the day as you try to fit social media into your life…

Bright Ideas – Faith-based meetings are changing. In many ways, they reflect the way Sunday morning worship services are…

Site Selection

Choose the Right Site– Choose a site that has adequate space and facilities for your meeting…

Contracts

Defensive Contract Negotiations – Risk management tips and strategies help your organization avoid disputes and losses…

Retreats/Meetings

The Big News About Meetings – Here’s a inside look at the big numbers from the new Convention Industry Council economic significance study—plus seven ways for associations to promote their meetings…

Meeting Planners

The Rule of Reciprocity – As event planners, there is much you can teach your clients, but there are things you can learn from them too…

GSA Story Highlights Importance of ROI – I am perplexed about why a “Meeting Planning 101” tool was not applied to the General Services Administration program…

We hope you find these helpful and remember we have many more than might interest you  in the Meeting Planner Resources section of the blog.

 

Resources – February Update

Here is what we’ve added in February by category:

Marketing/Promotion

The Latest In Handheld Meeting Technology – “Please turn on your cell phones.” It might sound strange now, but it’s an announcement that more…

Site Selection

20 Tips For Finding an Affordable Meeting Site – Downtown meetings can be expensive, but there are ways for budget-conscious planners to save money…

Retreats/Meetings

The Ripple Effect – Conferences have different agendas. Some are filled with keynote presentations, some with breakouts and round-table discussions. A few have service days…

Meeting Planners

What Inspires You To Do Your Job? – Meeting Planners respond to this question at Rejuvenate…

It’s Not About You – As a frequent traveler, I’ve always appreciated good customer service, but…

Meeting Planner Survival Guide – Whether you’re a novice planner or a veteran, this compilation of must-read articles is your…

I hope you find these helpful and remember we have many more than might interest you  in the Meeting Planner Resources section of the blog.

Resources – January Update

Here is what we’ve added in January by category:

Marketing/Promotion
Six Deadly Marketing Myths Busted – Using real data and science, learn to protect yourself from these superstitious bits of bad advice and become a better inbound marketer…

Site Selection
The RFP
–  From Accommodations to Food and Venues to Transportation, Learn How to Write an Effective RFP…

Contracts
Defensive Contract NegotiationsRisk management tips and strategies help your organization avoid disputes and losses…

Retreats/Meetings
Concentrate on Content – The primary reason most people attend conferences is the educational content…

Meeting Planners
The Great Shift Meetings and events enter the world of academia…

I hope you find these helpful and remember we have many more than might interest you  in the Meeting Planner Resources section of the blog.

Avoid These 7 Commonly Overlooked Steps When Planning Your Meetings

Creating and sticking to your budget when planning meetings and events sometimes are two different things.  Here are seven commonly overlooked steps when planning and executing your meeting that can help you stick to the budget.

1.  Allow contingencies in the budget for the unexpected.  Don’t cut it so close that you set yourself up for failure.

2.  Include tax and services charges in the budget.

3.  Include labor costs in the budget.

4.  Communicate clear policies to speakers and staff.  What will you pay for?  Set limits on meals, travel expenses, etc.

5.  Review your master account daily and limit the number of people authorized to add charges to the master account.

6.  Rely on your history not attendance when giving your meal guarantees.

7.  Know the value of your business, when you are negotiating your contracts make sure you are getting the best pricing based on the history of what you have spent in the past both on and off the master account.