Top 10 Posts – 2nd Quarter 2012

I think it’s safe to say we’ve entered the dog days of summer and I’m already looking forward to fall. This means the 2nd quarter is behind us and it’s time to share our 10 most read posts over the past 3 months. Hopefully this will help you find a worthy post you might have missed in the past…

  1. 3 Steps To More Productive Brainstorming – Brainstorming with your planning team is a great way to ensure you provide an event your attendees will find engaging and worthwhile.  Here are 3 steps to take that will go a long way to making your next session more productive.
  2. What’s A Hollow Square – As in any industry, hotels and conference centers sometimes have a language all their own. Here’s a little help in translating…
  3. 8 Ideas For Promoting Your Church Retreat –  If you don’t also spend time on strategically promoting your retreat, you may end up with a great retreat that no one attends. With that in mind, here are 8 ideas for helping to promote your upcoming church retreat.
  4. Ridgecrest Recipe:  Rutland Chicken – Have you been looking for something new to do with chicken?  Enjoy and then let us know what you think!
  5. 5 Things To Do AFTER Your Meeting Is Over – Everyone has gone home and you want to relax but here are a few things that still need to be done and will definitely help you in planning future meetings and/or retreats.
  6. Creating A Standout Womens Retreat – A podcast interview with Chris Adams and Betsy Langmade, 2 of LifeWay’s long-time women’s leaders sharing what they’ve learned about planning women’s events.
  7. Meeting Planner Survival Kit – Many planners need to be prepared to address last minute needs and emergencies. Here is a starter list of items you need to have in your meeting planner survival kit to be prepared at your next event.
  8. 3 Tips To Creating An Unforgettable Event – Here are 3 tips on how to turn your event into an unforgettable experience.
  9. 5 Tips For Programming Effective Youth Camps – Brian Mills serves as student pastor Long Hollow Baptist Church and is passionate about reaching young people for Christ. Here are his thoughts on how to program your youth camp for maximum spiritual impact.
  10. 7 Tips For Getting The Most From A Site Visit – Once you decide to make a site visit, here are 7 tips to help you maximize your time.

Which post have you found most helpful?


"What's A Hollow Square?"

In my 30 years in the hospitality industry, I can’t tell you how many times I’ve heard that question. Truth be told, I’m sure I asked it myself when I was first getting started in my hotel management career.

As in any industry, hotels and conference centers sometimes have a language all their own. This can be pretty frustrating for folks trying to plan a meeting or retreat, especially for those who don’t do it very often. With that in mind, today’s post on meeting room setup will be the first of several dealing with hospitality terminology and operations

  • Hollow square and conference – Tables are set up in a large square, or rectangle. This setup is excellent for interactive discussions and extensive note-taking for groups of 25 or less. Most hotels and conference centers, including Ridgecrest and Glorieta, will have dedicated executive boardrooms for 10-16 people that are ideal for small group meetings.
  • U-shape, T-shape, E-shape – Just as it sounds, tables are set up in a configuration that is similar to the letter. These setups are good for groups of 40 or less where the primary interaction will be with a leader seated at the head of the setup. Seating is typically set on the outside, but seats could also be set on the inside to accommodate more people.
  • Classroom/Schoolroom – Tables are set in rows facing the presenter. This is the most popular setup for medium to large-size lectures. Having participants seated at tables gives them room to spread out and be able to easily take notes. Downside is that it requires a large space. Tables are typically 18″x72″ and will have 3 chairs per table. For large gatherings using a classroom setup, would definitely recommend utilizing staging for the presenter(s) so as to improve sight lines.
  • Theater – Chairs only, set in rows facing presenter. Ideal for large sessions, this setup maximizes the number of people that can fit in the space being used. It’s also a good setup to use before breaking out into discussion groups as the chairs can be easily moved.
  • Rounds – Room is set with round tables (5′ or 6′) and chairs. Generally used for meals and sessions involving small group discussion. Typically, 5′ tables will be set with 8 chairs and 6′ tables with 10 chairs.

This covers the primary room setup terms. Have we missed any? If so, please let us know and we’ll update the post.