Event Prizes to Fit Your Budget

Drawings, contests and raffles for prizes can be a fun element added to a conference.  Depending on the types of prizes you secure, these giveaways can be a high-energy, exciting part of your large group session times.  After all, everyone likes to win a free gift!

You might have been to conferences where they are giving away things such as iPads and hotel stays.  How can you obtain prizes for your events that won’t break your budget?  You would be amazed what people will donate if you just do one simple thing…ask.

Here are some tips to utilize as you ask organizations, companies and/or individuals to donate gifts to be given away at your events:

  • Make a list of restaurants, stores and attractions to call to request donations.  Often these types of places will donate gift certificates or smaller items to be used as prizes.  Recruit a team of volunteers to call or visit these places, as this can be a time consuming process.  Think about the dynamics of your group as you seek out giveaways – if the participants are coming from many different locations, make sure these places are not local to one specific area.
  • Utilize social media such as Facebook and Twitter to reach people who may have ties to different organizations.
  • Ask your speakers and band for copies of their books (if applicable), CDs, t-shirts and other merchandise they may sell.
  • Ask people on your team to seek out people they may know that can donate items.  It’s surprising to find out who people might have connections with among your team.
  • Suggest to donors that their business or organization will be advertised as you give their prizes away.  You can include this in a “thanks to our donors” section of your conference information and from the stage as winners are announced.
  • If individuals or organizations donate money, use this to purchase larger prizes such as an iPad.
  • Have an idea of what you might want someone to donate, but don’t be discouraged if the donation does not match your expectation.  On the other hand, you might be surprised at what some places are willing to donate.  (For example, I once called a chain restaurant for donations, and they gave 100 $10 gift cards to their restaurants for prizes!)
  • Always, always, always send thank you notes after you receive their donations!

As I have been told all of my life, “You never know unless you ask!”  What’s the worst that could happen?  Someone might say “no”, and then you move on!