If there’s one thing I’ve learned over the course of my life, it’s this: Never be afraid to ask for help. That is the premise for the next series of blog posts, “Ask the Experts”. Regardless of your event planning situation, it’s likely someone has experienced it before. Seeking help from outside sources can not only save you time and energy, but it can also help your event run smoothly.
Catering snack breaks can be a daunting task for new event planners. I recently had the privilege of discussing a few catering questions with Marcus White, Food Service Director at Ridgecrest Conference Center. Marcus has been in the hospitality and food service industry for over 30 years. He offered great advice on catering snack breaks.
- “I’ve been asked to plan snack breaks throughout my event. Quite frankly, I’m nervous. What general tips can you give to ease my fears?”
Typically, snack breaks are the easiest type of service to provide for you and your group. I would recommend that you let us (the catering provider) know the time of day you are looking for, how many guests you plan to have in your group and the general types of items you want. If you know your group is mostly ladies (or mostly men or children) for example, we can help you create the best options for you from our menu.
- “My event attendance could be anywhere 50 to 100. How do I prepare when I’m not sure how many people to expect?”
This question is often the toughest for an event planner to decide. Each group is different, but typically we recommend you guarantee your count on the higher end of the range. We understand you want to be good stewards as you guess your counts, but truly there is nothing more embarrassing or frustrating to the guests themselves, the group’s leadership and even to our own team when a group guesses low and we run out of food. This is one reason why we have made our snacks and breaks menu mostly individually wrapped and sealed items so if there are any leftovers, some groups may choose to keep some of those items and use them at a later time during their event.
- “I’m afraid I won’t have enough food and/or drinks. Are there standards as far as food and beverage quantities to prepare?”
That is a great question. There are standards we use based on our past experiences with similar groups with similar menu choices. If you let us know what your group number maximum is and what you want to guarantee for, we will use that experience and help make sure there are plenty of snacks. Most of the time we are very close to accurate amounts and, of course, we can often supply more items if more guests show up than expected or guaranteed.
- “I know a lot of people have food allergies and some people are just picky. How can I make sure everyone is satisfied?”
The best way to make sure that most guests are satisfied is to offer a little more of a variety as opposed to just one item for a snack break. The greater the variety the more likely that most everyone can at least find something. You can take a look at our Snack Break Menu for a few ideas: Snack and Breaks Service.
While providing food for breaks may seem like a big task, a little thought-filled planning can put your fears at ease. A big thanks to Marcus White for sharing some of his expertise in this area!