It’s a question that’s been asked by millions of children (and adults if we are being honest) over the years. “Are we there yet?” At some point in our lives, we have all been guilty of asking this timeless travel question.
As an event planner, you spend countless hours planning the activities your participants will experience during your program. But, have you ever thought about what you might plan for your guests to experience prior to the event, such as during their travel to the host location?
Constructing travel kits for a family camp or family-friendly conference is a great way to provide an extra personal touch, a chance to get your guests engaged before their arrival and something fun to do while traveling. You can easily ship these in small boxes a few weeks prior or hand them out if your participants are coming from a single location.
Here are a few ideas of items to include to make your family travel kits a great success:
- Car window markers: Prior to their arrival at your conference, families can decorate their car windows. You can even give out prizes to the “best decorated windows” during your opening session.
- Travel games: Include copies of fun travel games such as a “Road Trip Scavenger Hunt” or the “License Plate States” game. Again, these are things you can award prizes for during the opening session if you let your attendees know to turn these in upon their arrival.
- Snacks: Simple bagged snacks such as pretzels, crackers and candy are easy to include in travel kits. Be mindful of any special diets and/or allergies your guests may have.
- Team storytelling: Include a few story prompts where each family member can add a line. A possible example is, “There once was a family who took a trip to camp…” Then let each family member add a line to the story and see how it unfolds.
- Discussion questions: Include a few questions to help engage families in conversation as they travel. These could be funny questions and also questions relating to the theme of your event.
- A few extras: In addition to these things, you can also provide small items such as stickers, paper, pens, etc.
Traveling can be a stressful part of attending a camp or conference. By providing something as simple as a travel kit, you can help alleviate a bit of the “are we there yet” syndrome and hopefully have families arrive ready and excited about the event.